This option automatically assigns Asset Tags when creating new Assets or duplicating an existing Asset. When this option is turned on, you will not be able to enter a tag into the Asset Tag field on the New/Edit Asset screens. The tag will be automatically generated when you click Save or click the button next to the Asset Tag field on the New/Edit Asset screens.
For information on setting the default tag number the system will begin with when assigning asset tags, see the section Setting the Automatic Tag Numbers, below. This option is turned off by default.
The following topics are discussed in this section:
Turning on the Automatic Asset Tags Feature
Setting the Automatic Tag Numbers
Turning On the Automatic Asset Tags Feature:|
1.To turn on this feature (it is turned off by default), from the Main screen, click Administration > Options > Automatic Asset Tags. The Options screen appears.
2.On the Options screen, highlight Automatic Asset Tags and select the Yes checkbox.
3.Select the OK button to implement the features you have chosen and to close the Options screen.
Setting the Automatic Asset Tag Numbers:
The Asset Tag values created will be incremented by a value of one, beginning with the largest Asset Tag value that existed in the database when the option was first enabled. Beginning with an empty database, the first automatically assigned Asset Tag will be a value of "1000". You can change the first automatically assigned Asset Tag on the Set Next Tag Value screen.
1.To access this screen from the Main screen, select Administration > Set Next Asset Tag Number. The Set Next Tag Value screen appears allowing you to select a start number. Below is an example of the Set Next Tag Value screen. In this example, assets with values of 1000, 1001 and 1002 were already entered in the system, so the next tag value the system would use is 1003.
2.Enter the number you want to begin with, then click OK.